Training and Technical Assistance Program

AISP is pleased to announce an RFA for participation in our inaugural AISP Learning Community cohort. This effort will provide 18-months of intensive training and technical assistance (TTA) and travel support (airfare, lodging, meals) to help participating states and local governments develop integrated data systems (IDS) through the creation of a Learning Community. Successful applicants will receive in-depth guidance in developing the core components of IDS infrastructure: governance, legal agreements, data integration/linking procedures, and identifying and carrying out research priorities.

Engagement in the AISP Learning Community will provide participating sites with the opportunity to directly work with a cohort of other developing IDS sites in a hands-on environment. The first Learning Community cohort will be composed of five to seven developing IDS sites that have a basic appreciation of the value that an IDS brings to government operations, and are ready to develop and refine partnerships within their jurisdiction in order to best meet the priorities of the specific government agencies their IDS will serve.

Applying for AISP Learning Community: Integrated Data System Training & Technical Assistance Webinar

Application due date: May 31, 5pm ET – Access the application.

Questions and Answers

Q: Is there a cutoff period for submitting questions about the RFA?
A: The cutoff date for questions is May 25, 2017. Please contact Kristen Smith with questions.

Q: Is the recording of the webinar available yet?
A: Yes, the webinar can be accessed through this link.

Q: Do you have a website that describes some of the existing IDS?
A: AISP’s website is a good resource to learn more about existing IDS. You can visit the IDS and Network pages on the website to access resources for information about IDS. The AISP Network has established IDS sites around the country, and you can view them on the AISP Network Sites map. If you scroll to the bottom of the page, you can access links for each of our network sites that provides a description, related news, and a link to the case study that we wrote up about them.

Q: Are participating sites expected to have a fully developed, mature IDS by the end of the Learning Community period?
A: No, we do not expect that Learning Community sites will commit to having a fully-developed IDS with all agencies committed, technology developed, etc. by the end of the Learning Community period. The goal is for each participating site to have the beginnings of an IDS (i.e., three government agency partners, a basic and affordable technology approach, an established plan for governance, etc.) at the end of the Learning Community training and technical assistance period.

Q: How many cohorts do you anticipate running? Will they be simultaneous or sequential?
A: At this time, we anticipate running two cohorts. There will be a second cohort that begins in the winter. Any applications that aren’t chosen for the first cohort will automatically be considered for inclusion in the second cohort.

Q: Does the applicant have to be a local or state agency/entity?
A: The applicant must be a state or county agency/entity, or a non-profit representative (university or other non-profit organization) of a state or county agency/entity.

Q: What is the selection criteria for participants?
A: The selection criteria are listed in the request for applications on page 5.

Q: Is there any cash assistance available to members of the cohort for targeted needs, or is this entirely technical assistance and training, plus support for travel, etc?
A: While we will cover all travel, meal, lodging, and training costs related to participation in the cohort, there is no cash assistance available at this time.

Q: How are the data linked?
A: We will cover this in the Learning Community. In the meantime, further information can be found in the Data Integration best practices paper.

Q: For this first cohort, will you be constructing a “cohort of convenience” or will there be some attempt at stratification, depending on the number of potential participants?
A: It depends on the applicants. We may try to select a group of applicants who are at the same level of development. Government jurisdiction type (state/local) may also be factors.

Q: Is Michigan, Washington, and South Carolina already a learning community and what have they gained from it, if so?
A: They are part of our AISP network which has been in existent for 9 yrs.  Through this network they have participated in conferences, identified best practices, challenges, strategies for overcoming challenges etc.  We have also used the auspices of the network to fund multisite research. (check video).

Q: Can you describe AISP’s current or proposed experience/expertise at developing online curricula?
A: We are in the process of developing a 6 module online course that will cover the basic aspects of IDS development.  We are working with an expert in both IDS implementation and curriculum development in creating the curriculum materials for the learning community.

Q: How is this different from NNIP?
A: NNIP focuses on aggregate-level data and they generally do not include individual level data. IDS efforts can be partnered with or sponsored by NNIP sites but the focus is on linked individual data, not aggregate neighborhood indicators.

Q: Is there any literature on this model?
A: Yes, please see the case studies on the AISP website for governance models.  We are currently in the process of developing the curriculum.

Q: Suppose we are very interested in improved data sharing across agencies in general and for a specific project, but the actual implementation of a single integrated data system across these agencies seems like it’s still a long way off. Is that type of application still in scope?
A: As long as there have been preliminary conversations, and there is executive or legislative level support, a beginning level effort is welcome (expected).  There is no expectation that at the conclusion of this project, a jurisdiction will have every agency participating and a large scale technology infrastructure.  At the conclusion of this training, we are expecting that sites will be ready to launch, with a governance process in place, at least 3 participating agencies, and a basic data storage and record linkage system in place.

Q: Our state is purchasing a Master Client Index to link Medicaid and human services data and are in the process of requirements gathering. Would you say that this process is too premature for this use case?
A: The master client index could prove useful for a variety of data integration efforts.  It could be used in support of the record linkage process in an IDS as well.

Q: Are the dates already chosen for the in person training that will be held at UPenn in the fall?
A: No, the dates have not yet been chosen. They will be announced after the first cohort is selected.

Q: Is the second round for applicants open to anyone, or only jurisdictions/agencies who apply in the first round who were not chosen?
A: The second round is open for anyone, not just for jurisdictions/agencies who were not chosen in the first round.

Q: For the second round of applications, is there preference given for those who applied but were not chosen in the first round?
A: Preference is not given for those who applied in the first round and were not chosen, however we can provide feedback to first round applicants who are not chosen, which may strengthen a future application. We may also select second and third round cohorts from among qualifying first round applicants in the event that we receive more qualified applicants in the first round than we have spots available.

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